The Right Way to Back up Outlook Emails

Many users of Outlook do not bother backing up their emails until it is too late. Then, they suddenly lose access to their accounts or find that some of the information has vanished. It is particularly dangerous for businesses, but personal correspondence may also be valuable. So, what can you do?

A popular way is to save emails as PDF documents. The format is especially useful for sharing, archiving, and legal purposes. Using a free CoolUtils online converter tool, you may transform pst to pdf in no time. Just upload the file and push the button. You may also get a comprehensive tool to convert mail in bulk. Backups are a lifesaver when access is lost.

Why You May Lose Access 

There are two common reasons for the setback. Some users forget their credentials and have to restore them. While it is an easy problem to solve, you need to go through a time-consuming process to get new login and password. 

Secondly, mail accounts get hacked. If this happens, regaining access is a challenge. However, if you back up your emails regularly, the damage may not be too serious. 

Now, what if you kept invoices, proposals, or contracts in your mailbox? You would need to ask the senders to rummage through their own archives and forward them again. Of course, provided they found what you were looking for. 

Backing up One Item

Individual emails are easy to back up with in-built tools. The catch is that once they are converted, importing them back to Outlook may be impossible. This depends on the output format. 

Click on the message and open the ‘File’ menu. Using the ‘Save as’ option, you can specify the resulting format. Opt for HTML or TXT if you want to make it readable for almost any program and system. To provide the opportunity of reverse import, choose MSG. 

Backing up a Batch

Users may save a bunch of emails as MSG files. It is a piece of cake, and all attachments will stay intact. Just open your File Explorer and keep it open while taking these steps in Outlook:

• select the necessary emails;

• move them into File Explorer by drag-and-drop. 

When the time comes to restore the items, you can easily feed them back into Outlook. Use the same steps described above. This time, you will be dragging and dropping back from the File Explorer window to Outlook. As a result, messages will become accessible again. 

Convert to Any Format in a Flash

As you can see, Outlook does have a few tools to help you keep your emails safe. If you need to back up a couple of emails by converting to PDF, free online tools should do the trick. However, transforming in bulk is a challenge. Get an efficient converter and forget about the limitations. These tools are affordable, and they ensure precision. Hundreds of files are transformed in just a few clicks!